QuickBooks Online can help you match deposits to invoices quickly and easily.
QuickBooks Online Banking: Matching deposits with multiple invoices/payments
[ytvideo]How to ensure your deposit is matched to the right invoice in QuickBooks Online
Match deposits to invoices using the Deposits register. In the register, select the deposits you want to match to the invoices. To find the invoice numbers for the deposits, open the Invoices register, and find the invoices with the same or similar deposit account numbers as the deposits.
If you want to find the invoice numbers for the invoices, open the Invoices register, and find the invoices with the same or similar deposit account numbers as the deposits.
If you want to find the invoice numbers for the invoices, open the Invoices register, and find the invoices with the same or similar deposit account numbers as the deposits.
How to prevent common mistakes when reconciling invoices and deposits in QuickBooks Online
In QuickBooks Online, you can match deposits to invoices by matching the account number and description on the deposit(s) to the account number and description on the corresponding invoice(s). You can also match deposits by specifying the date of the deposit.
If you’re having trouble matching deposits to invoices, consider the following tips:
Check the account numbers and descriptions.
Make sure the account numbers and descriptions are correct. Sometimes, invoices and deposits are entered incorrectly. For example, an invoice may have an account number that’s different from the account number on the deposit.
Check the dates.
Make sure the dates are correct. Sometimes, invoices are dated before the corresponding deposits were made. For example, a deposit may have been made on Monday but the corresponding invoice may be dated for Wednesday.
Match deposits by specifying the date.
If you can’t match deposits to invoices by account number and description, you can match them by specifying the date. For example, you can match a deposit that was made on Monday to an invoice that was dated for Wednesday.
Tips for troubleshooting mismatched deposits and invoices in QuickBooks Online
In QuickBooks Online, mismatched deposits and invoices occur when the amounts on either the deposit or invoice don’t match.
To help you troubleshoot mismatched deposits and invoices, follow these steps:
1. Open the QuickBooks Online account that has the discrepancy.
2. On the Home page, click the Accountant button.
3. On the Transactions tab, under Accounts Receivable, click the Deposit button.
4. On the Deposit dialog box, compare the Deposit Amount field on the Deposit Transaction tab to the Amount field on the Deposit Summary dialog box.
5. If the two fields don’t match, open the Deposit Summary dialog box and make the appropriate changes.
6. Click the Save button to save the changes.
7. Repeat steps 3-6 to match the invoices with the corresponding deposits.
If the discrepancy is due to a mistake on your part, follow these steps:
1. Open the QuickBooks Online account that has the discrepancy.
2. On the Home page, click the Accountant button.
3. On the Transactions tab, under Accounts Receivable, click the Invoice button.
4. On the Invoice dialog box, compare the Invoice Amount field on the Invoice Transaction tab to the Amount field on the Invoice Summary dialog box.
5. If the two fields don’t match, open
How to keep your QuickBooks Online account in good standing with easy deposit matching
If you have a QuickBooks Online account, you can easily match deposits to invoices to help ensure your account stays in good standing.
- In the QuickBooks Online account, open the “Invoices” tab.
- On the “Invoices” tab, under the “Amount” column, enter the deposit amount you want to match to the invoice.
- Under the “Date” column, enter the date the deposit was made.
- Under the “Bank” column, select the bank from the list of banks that you deposited the money with.
- Under the “Account” column, select the account from the list of accounts that you deposited the money with.
- Click “Match.” If the deposit was made to your own account, the “Matched” flag will be set to “Y.” If the deposit was made to an account other than your own, the “Matched” flag will be set to “N.”
How to take the headache out of reconciling invoices and deposits in QuickBooks Online
Assuming you have invoices and deposits in QuickBooks Online, you can match them up using the following steps:
1. Open the invoices screen.
2. Click the Deposit button.
3. Select the deposit you want to match against the invoices.
4. Click the Match button.
5. If the deposit is a line item in the invoices, QuickBooks will automatically match the amounts. If the deposit is a deposit slip, you will be prompted to match the amounts.
6. If the deposit is not a line item in the invoices, you will need to add it to the invoices.
7. Click the Save and Close button.
Conclusion
In order to match a deposit to an invoice in QuickBooks Online, you will need to first identify the deposit type and the invoice type. Once you have identified the deposit and invoice types, you can use the QuickBooks Online matching tools to match the information.
