Scan Receipts Into Quickbooks Desktop – Resolved [Get Quick Help]

Scanning receipts into QuickBooks desktop is a quick and easy way to keep track of your business finances. Receipts can be automatically added to your QuickBooks account, and you can quickly view your account balances and transactions.

QuickBooks Desktop 2021/2022: Receipt Management


How to scan receipts into QuickBooks Desktop

So you’ve got all those receipts from your business and you want to put them into your QuickBooks Desktop account? Here’s how to do it!

1. Open QuickBooks Desktop and click the “File” menu.

2. Select “Import Transactions.”

3. In the “Transaction Type” drop-down, select “Receipts.”

4. Click the “Next” button.

5. In the “Recipient” drop-down, select the company or individual whose receipts you want to import.

6. In the “Date Received” field, type the date the receipt was received.

7. Click the “Next” button.

8. In the “Account” drop-down, select the account into which you want to deposit the receipts.

9. Click the “Next” button.

10. In the “Description” field, type a brief description of the transaction.

11. Click the “Next” button.

12. In the “Type of Transaction” field, select ” Receipts .”

13. Click the “Next” button.

14. In the “Category” drop-down, select the type of transaction (e.g., “Payment”).

15. Click the “Next” button.

16. In the “Description” field, type a more detailed description of the transaction.

The best ways to scan receipts into QuickBooks Desktop

Scanning your receipts into QuickBooks Desktop is the perfect way to keep track of your finances and keep your business running smoothly. Receipts can help you identify spending patterns, track expenses, and make sure you’re getting accurate reimbursements.

When you’re ready to start scanning your receipts, there are a few things you need to do first. First, open QuickBooks Desktop and sign in. (If you’re using an account that’s attached to a financial institution, you may need to enter your bank account details first.)

Next, select “Receipts and Expenses” from the main menu, and click on the “Scan” button.

On the “Scan Receipts” screen, you’ll be able to choose which receipts to include in your scan. (You can also use this screen to add notes or labels to your receipts.)

Once you’ve selected your receipts, click on the “Start Scan” button to begin the process.

When the scan is complete, you’ll be able to view the scans in the “Receipts” section of QuickBooks Desktop. (You can also save the scans as PDFs or JPEGs.)

If you have any questions about scanning your receipts into QuickBooks Desktop, don’t hesitate to contact us. We’re here to help!

Receipt scanning tips for QuickBooks Desktop

When scanning receipts, make sure to keep your quickbooks desktop organized by filing them into categories. This will help you better track your expenses and optimize your filing process.

To get the most accurate scan, be sure to orient the document horizontally and to keep the page width and height at the same proportions.

If the document is large or contains a lot of text, it may be better to break it down into smaller parts and scan each part separately.

Be sure to save your scans in a JPEG or PDF format for easy retrieval and printing.

If you have a Mac, you can use the built-in Garageband to record your scans and create seamless loops.

Finally, be sure to check your scans for mistakes and correct them as needed. This will help you keep your records accurate and up to date.

ways to get your receipts into QuickBooks Desktop

If you’re like most business owners, you’re probably busy doing more important things than trying to figure out how to get your receipts into QuickBooks. But if you really want to improve your accounting and financial management skills, you should learn how to get your receipts into QuickBooks. Here are a few tips to help you get started:

1. Print your receipts. This is the most traditional way to get your receipts into QuickBooks. Just print out the receipts and gather them together in one place.

2. Scan your receipts. If you have a digital receipt scanner, you can easily scan your receipts and add them to your QuickBooks file.

3. Add your receipt data to your QuickBooks file. If you don’t have a digital receipt scanner, you can add your receipt data to your QuickBooks file by hand. Just enter the information of each receipt into QuickBooks and click “Save.”

4. Create a receipt database. If you’d rather not manually enter your receipt data, you can create a receipt database in QuickBooks. This database will allow you to track your receipt data in one place and make it easy to access.

5. Use QuickBooks custom reports. If you’d like to see specific data about your receipts, you can use QuickBooks custom reports. For example, you can use a custom report to see how your business is doing based on the type of receipt you received.

6. Use QuickBooks cash

How to get your paper receipts into QuickBooks Desktop

Assuming your paper receipts are loose-leaf paper, first remove them from their original envelope. Next, fold each sheet in half, and then in half again. Finally, staple each fold together near the edge.

Now that your receipts are folded into quarters, they can be easily uploaded into QuickBooks Desktop. To do so, first open QuickBooks Desktop and click on the “Records” tab. Next, click on the “Receipts” tab, and then click on the “Upload” button. Finally, select the “QIF” format, and then click on the “Upload” button.


Scanning receipts into quickbooks desktop is a great way to keep track of your business finances. By doing this, you can easily see what you have spent money on, and make sure that you are getting the most value for your money.

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